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HBI Delegate Terms & Conditions

Date last revised: 19 April 2024

1. Introduction

1.1         These Terms are a contract between you and Healthcare Europa Limited a company registered in England and Wales with company number 07823199 and registered office at Commercial Unit A, 111 Seven Sisters Road, London N7 7FN. (we, us)

1.2         References to you or your are to the company or other organisation registering its employees (the Delegates) to attend an HBI Event (an Event) and to the Delegates themselves.

1.3         We reserve the right to change these Terms at any time on 30 (thirty) days’ written notice to you so please review these Terms each time before registering to attend an Event.

2. Event registration

2.1        You must make full payment of the fee due before you access or attend an Event. Registration fees are non-refundable except as set out in these Terms.

2.2       You may not use a registration for an Event  for marketing, media, sale promotion, staff reward program or competition purposes whether commercial or non-commercial except with our prior written permission.  The re-sale of a registration is prohibited.

2.3       If you wish to transfer your registration to someone else, you must inform us via email to before the Event.

2.4       At our discretion, you may transfer registration for an Event to the next Event that we hold.

2.5       We agree to process the Delegate’s personal data in accordance with our privacy policy.

3. Events

3.1         There may be specific rules for each Event, in particular venue rules,  you agree to comply with such rules. Events may be live or virtual, and we reserve the right to change a live Event to a virtual, online or remote Event  at our sole discretion.

3.2         For a virtual, online or remote Event, you agree that we can we have no liability for any unavailability of access to, or poor access to, the Event for reasons outside of our control.

3.3         No recording or photographs may be made of all or part of an Event without our prior written consent. However, you agree that we may film, photograph or otherwise record your attendance, including any feedback you give to us and use such recordings for any purpose relating to our business including on our website.

3.4         If any materials are provided by us in relation to the Event, you agree that you may only use such materials for your business purposes and may not share them with any third party including by uploading the materials online.

3.5         Delegates must have photographic ID to attend the Event. If a Delegate is unable to provide identification which matches their registration, we have the right to require the Delegate to leave the Event.

4. Cancellation and changes to the Event

4.1         It may be necessary for reasons beyond our control to alter the advertised content, timing, programme, speakers and/or venue for an Event, to change a live Event to a virtual Event or to postpone the Event.  We reserve the right to do this at any time without any liability to you or your Delegates including for transport or accommodation costs and expenses.

4.2         Notwithstanding any other provision of these Terms, we shall not be liable to you (including for transport or accommodation costs and expenses) if we are forced to cancel an Event because we are prevented or hindered from hosting the Event due to circumstances beyond our control including fire, flood, government act, act of God and legislative constraint, strikes, labour disputes and malicious damage, interruption in supply by any statutory body, utility company, local authority or other like body, pandemic or epidemic disruption of transport, non-availability of the venue, public health emergencies, pandemics, epidemics and acts of terrorism. In such circumstances, we shall notify you as soon as possible and we will endeavour to re-arrange the Event at a later date or through an online programme.

4.3         To the extent we have any liability under these Terms, we shall be liable only to the company or organisation or that has paid the fee to us and not to any individual Delegate and  we shall only be liable for a maximum sum of the fee paid.

4.4         Nothing in these Terms limits or excludes our liability for death or personal injury resulting from negligence, fraud or fraudulent misrepresentation and/or any other liability that cannot lawfully be excluded under English law.

5. General

5.1         We may transfer our obligations and rights under these Terms to a third party. This may happen, for example, if we sell our business.  If this happens, we will notify you in writing.  Your  rights under these Terms will not be affected and our obligations under these Terms will be transferred to the third party who will remain bound by them. You may not transfer your obligations and rights under these Terms without our express prior written permission.

5.2         These Terms are between us and you.  They are not intended to benefit any other person or third party in any way and no such person or party will be entitled to enforce any provision of these Terms.

5.3         If any of the provisions of these Terms are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, then such provision shall be deemed severed from the remainder of these Terms.  The remainder of these Terms shall be valid and enforceable.

5.4         No failure or delay by us in exercising any of our rights under these Terms means that we have waived that right, and no waiver by us of a breach of any provision of these Terms means that we will waive any subsequent breach of the same or any other provision.

5.5         These Terms shall be governed by and construed in accordance with the laws of England and Wales. The parties agree that any dispute arising from these Terms will be subject to the exclusive jurisdiction of the English courts.